#236 - ACS Council Meeting

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Report on the Council Agenda for August 20, 2008

The Council of the American Chemical Society will meet in Philadelphia, PA on Wednesday,  August 20, 2008 from 8:00am until approximately 12:00pm in the Grand Ballroom of the Philadelphia Marriott Hotel.  All ACS members are invited to attend, although only Councilors are permitted to vote.  A continental breakfast will be available starting at 7:00am for all attendees.  Items that will require Council action are summarized below:

Council Action Items
 
Committees
 
Election to Committees for 2009 – 2011 Terms

Council will vote to fill open positions on the three Council Committees.  There are ten candidates for the Committee on Committees (ConC) from which five will be elected:  George M. Bodner, Cherlynvaughn Bradley, Rigoberto Hernandez, Roland F. Hirsch, Ann H. Hunt, James M. Landis, Carol B. Libby, Roger A. Parker, Howard M. Peters, and Sara H. Risch.  There are eight candidates for the Council Policy Committee (CPC), from which four will be elected: R. Gerald Bass, Ray A. Dickie, Alan M. Ehrlich, Joseph A. Heppert, Pamela D. Kistler, Bonnie A. Lawlor, Mamie W. Moy, and Eleanor D. Siebert

The final committee for which positions will be filled is the Committee on Nominations and Elections (N&E).  There are fourteen candidates for seven slots:  V. Dean Adams, Roger F. Bartholomew, W. H. (Jack) Breazeale, Jr., Donald J. Burton, Kenneth G. Caulton, Dwight W. Chasar, Peter K. Dorhout, Catherine C. Fenselau, Morton Z. Hoffman, Peter C. Jurs, William R. Oliver, Robert A. Pribush, Andrea B. Twiss-Brooks, and Angela K. Wilson.
 
Continuation of Selected Committees

The Committee on Committees (ConC) will make a recommendation to Council for the continuation/discontinuation of selected committees as part of their regular committee review. There is no mention in the Council Agenda Book of which specific committees will be addressed.

Bylaw Changes

Petition on Society Affiliate Dues

The goal of this change to the Bylaws is to make the dues for Society Affiliates equal to that of full members.  The rationale is that Affiliates enjoy the same privileges of members except that they cannot vote for or hold an elective position in the Society or in its Local Sections and Divisions.  They are eligible for the same meeting fees and publication subscription rates as members of the Society.  As of the last official membership count (12/21/06) there were 1,290 Society Affiliates. If approved by Council and the Board of Directors, a  five-month delay is specified because dues notices are typically sent out up to four months in advance of the dues date and lead time is required for printing of revised materials. The change will have a minor positive financial impact ($0 - $100K).

Distribution Formula for Division Funding

Council must approve the procedure developed by the Divisional Activities Committee (DAC) for the distribution of the Divisional Allotment among Divisions.  The procedure is as follows (note:  this is identical to the procedure that was described in New Orleans.  No changes have been made):

Each Division receives a base allotment, plus a dollar value per each dues paying member and national affiliate as of December 31 of the second preceding year.  The total Divisional Allotment is divided into four parts.  The total base allotment fraction is 12.5% of the Divisional Allotment and is shared equally among the divisions.  The total per-Member allotment is also 12.5% of the Divisional Allotment.  This amount is divided by the total number of Division Members (counting every Division to which a member belongs) and then each Division is given a share for each of its Members.  The Innovative Grant Allotment is set at 10% of the Divisional Allotment.  Finally, 65% of the Divisional Allotment is set aside for the Divisional Programming Allotment.

Base Allotment:
This is calculated as follows:  The total number of Divisions is determined and divided into the total funds available for distribution of the base allotment.  The result is the base allotment (base allotment = (0.125 x Divisional Allotment) / (Number of Divisions).

Per Member Allotment:
 
This is calculated as follows:  The total number of Members who can be identified as Members of Divisions is determined and divided into the total funds available for distribution as Per-Member Allotment.  The result is the per-Member allotment (per-Member allotment = (0.125 X Divisional Allotment)/ (total number of Division Members).  Members belonging to multiple Divisions are counted for each Division to which they belong).

Innovative Grant Allotment:

Innovative Grants moneys are distributed by DAC based upon proposals from the Divisions for innovative programs. The procedures for soliciting and selecting proposals are decided upon by DAC.

Program Allotment:

The Program Allotment is distributed to each Division according to the following formula:

Attendance at oral sessions:  50%
# members at meeting: 25%
# posters presented: 25%

The distribution of attendance money is determined as follows:

Class I Division (less than 2,000 members):  Full credit for attendance at the oral session with the highest reported attendance for the Division for each half-day of the national meeting; no credit for subsequent concurrent sessions.

Class II Divisions (2,000 – 3,499 members): Full credit for attendance at the two oral sessions with the highest reported attendance for the Division for each half-day of the national meeting; no credit for subsequent concurrent sessions.

Class III Divisions (3,500 or more members): Full credit for attendance at the three oral sessions with the highest reported attendance for the Division for each half-day of the national meeting; no credit for subsequent concurrent sessions.

For all Divisions, counts for all off-peak programming (Sunday, Wednesday, Thursday and all evenings) are doubled.

Co-sponsored sessions, but no co-listed ones, are considered to be sessions of every co-sponsoring Division.  All co-sponsoring Divisions receive full credit for co-sponsored sessions.

The total number of “attendance units” is divided into the total funds available for distribution based on attendance, and the attendance payouts are calculated for each Division based on its number of “attendance units.”

The distribution of the moneys based upon the number of Division Members registered at the two national meetings is determined as follows:

The total number of registrants who can be identified as Members of Divisions is determined and divided into the total funds available for distribution based on the number of members registered.  The Division members registered payout is then calculated.  Members belonging to multiple Divisions are counted for each Division to which they belong.

The distribution of the poster paper money is determined as follows:

The total number of poster papers presented by the Divisions at the two national meetings is determined and divided into the total funds available for distribution based on the number of poster papers.  The poster paper payout for each Division is calculated.  Posters presented more than once are to be counted only once.  For this reason and to simplify the tasks of counting and calculation, posters presented at events such as SciMix and AEI are excluded from the calculation.  Cosponsored poster sessions are considered to be poster sessions of every co-sponsoring Division.  All co-sponsoring Divisions receive full credit for co-sponsored papers.

Proposal to Change the Catalysis Secretariat to a Division

The Catalysis Secretariat has requested Division status with a new name – Catalysis Science and Technology (CATL). They have more than the minimum number (50) of signatures required for such a petition.  The Secretariat has been successful during its 10 years of existence and wishes to move beyond the programming limitations of Secretariats.
 
Special Discussion Item
 
Council will hold a special discussion entitled, Achieving Sustainability (e.g., Energy, Water, Food):  What can/should ACS do to address this key global challenge?  This discussion is in support of Goal #3 of the ACS Strategic Plan - “ACS will be a global leader in enlisting the world’s scientific professionals to address, through chemistry, the challenges facing our world.”  The specific outcome for this discussion is to engage Council and its committees in developing ideas for possible initiatives to bring to bear the power of chemistry and the ACS to address sustainability.  Some focus areas might be sustainable energy (including alternative fuels and feedstocks), and sustainable global water and food supplies.  The ideas collected will be shared widely within the Society to support their implementation.

Key questions to be addressed:

- What can and should ACS uniquely do (that cannot be done by other groups) to address world challenges?
- Can we harness the full power of the Society to address the challenges related to sustainability?
- What steps should ACS take operationally to move forward on this topic?
- What can each of us do to advance our vision, “Improving people’s lives through the transforming power of chemistry?”
 
Town Hall Meeting

A Town Hall Meeting sponsored by the Committee on Nominations and Elections (N&E) will be held on Sunday, August 17, 2008 in the Grand Ballroom Salons C/D of the Philadelphia Marriott Downtown. This will provide an opportunity for all interested parties to observe, hear and ask questions of the Candidates for Directors-at-Large for 2009-2011.  The meeting will be held from 4:45pm - 5:45pm.

Respectfully Submitted,
August 4, 2008

CINF Councilors
Bonnie Lawlor (blawlor@nfais.org)
Andrea Twiss-Brooks (atbrooks@midway.uchicago.edu)

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