CINF Timelines

Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec

January (top)

Due Date Event Due from Due to Deadline set by Commitee / Role
January Find CINF Luncheon Speaker for Spring ACS Meeting     CINF Executive / Chair
January Order Past Chair Pin from ACS Online Store CINF Chair CINF Past-Chair CINF Executive / Chair
January Division Annual Report packets mailed to CINF Chair CINF Secretary ACS ACS Executive / Secretary
January (1st week) Meeting Room Assignments Ready for Spring ACS Meeting ACS CINF Chair & CINF Program Chair ACS Program / Chair
January (1st week) Meeting Room Assignments Ready for Fall ACS Meeting ACS CINF Chair & CINF Program Chair ACS Program / Chair
January (1st week) Fall Meeting Call for Papers and Meetings Calender Published in C&EN and on the web ACS ACS ACS Program Chair ACS Program / Chair
January (1st week) Spring Final Program Due ACS Program Chair ACS Meetings Dept. ACS Program / Chair
January (2nd week) Finalize fundraising to support CINF Social Events at Spring ACS Meeting CINF Chair-Elect CINF Chair CINF Executive / Chair-Elect
January (2nd week) Future Program announcements CINF Program Chair ACS Meetings Office ACS Program / Chair
2 months prior to Spring Conference Treasurer contacts organizers and announce available of travel funds and deadlines for registration CINF Treasurer   CINF Executive / Treasurer
January (late-) Deadline for Receipt of Menu Selection to ACS CINF Chair ACS Meeting Planner ACS Executive / Chair
January (mid- to late-) Division Officer's Training Conference ACS CINF Chair-Elect, Secretary / Treasurer (alternating years) and/or Membership Chair ACS Executive / Chair
January (mid-month) Nov/Dec Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair
Spring ACS National Meeting Deadline for receipt of applications (submission of abstracts), Company-sponsored CINF Scholarships - Closing of OASYS of an ACS National Meeting (short abstract)        
January (mid-month) Jan/Feb Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair
January (mid-month) Preliminary program for Spring ACS Meeting published in C&EN and on the web ACS ACS Members ACS Program / Chair
January 31st CINF Functionary Annual Reports due for Previous Calendar Year CINF Functionaries CINF Secretary CINF /Functionary

February (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
February or March OASys opens to public ACS M&E CINF Program Chair ACS Program / Chair
February Financial Report Completed for Previous Calendar Year CINF Auditor ACS & CINF Treasurer ACS Executive / Treasurer
February Financial Reports due for Previous Calendar Year CINF Treasurer CINF Auditor CINF Executive / Treasurer
4-6 weeks before Spring meeting Information for Sponsor signs for Spring Meeting CINF Chair Elect CINF Fundraising Chair CINF Executive / Chair-Elect
4-6 weeks before Spring meeting Information for Sponsor signs for fall Meeting CINF Chair Elect   CINF Executive / Chair-Elect
3 weeks before Spring ACS Meeting CINF Functionaries submit reports for Spring ACS Meeting to CINF Chair CINF Functionaries CINF Chair CINF Executive / Chair
Late February Deadline for Final Meal Count(s)/Guarantee(s) CINF Chair ACS Meeting Planner ACS Executive / Chair
2 weeks before Spring ACS Meeting Executive Committee Meeting agenda for Spring ACS Meeting distributed CINF Chair CINF Functionaries CINF Executive/Chair
Spring ACS National Meeting Selection of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting        
February 1st Deadline for receipt of applications, Lucille Wert Scholarship Award - in the year the award is to be made ACS Members & CINF Awards Committee?   CINF Awards / Chair
February 15th Division Annual Allotments Available upon Receipt of Secretary/Treasurer Annual Reports from Previous Calendar Year CINF Secretary & CINF Treasurer ACS Office of Divisional Activities ACS Executive / Secretary & Treasurer
February 15th Form 1099 submitted to IRS on award income earned by domestic recipients during previous calendar year CINF Treasurer Internal Revenue Service CINF Executive / Treasurer
Mid February Call for papers for Fall ACS Meeting published in C&EN     ACS Program / Chair

March (top)

Due Date Event Due from Due to Deadline set by Accountable  Committee / Role
Spring ACS National Meeting Selection and Announcement of CINF Meritorious Award Recipient     CINF Awards / Chair
Spring ACS National Meeting Selection of Lucille Wert Scholarship Award Recipeint - in the year the award is to be made     CINF Awards / Chair
Saturday before start of Spring ACS Meeting (usually late March) CINF Executive and CINF Committee Meetings at the Spring ACS Meeting CINF Functionaries & Committee Members CINF Functionaries & Committee Members CINF Executive / Chair
1 week prior to Spring Conference Treasurer provides list of division sponsored registration for Programs, CINF Chair and ACS Department of Meetings & Exposition Services CINF Treasurer CINF Chair CINF Executive / Treasurer
Saturday before start of Spring ACS Meeting (usually late March) Divisional Officer's Caucus ACS Office of Divisional Activities CINF Officers ACS Executive / Chair
Spring ACS National Meeting Division Luncheon Presentation of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting        
Monday of Spring ACS Meeting (usually late March) End CINF Luncheon Ticket Sales at Noon; Submit Final Headcount to ACS Headquarters Station so that reservation can be revised as needed with restaurant serving lunch CINF Members CINF Chair CINF Executive / Chair
Mid-February to Early March every 2 or 3 years Patterson-Crane Award Jury (held in Columbus, OH) CINF Chair ACS Columbus-Dayton Sections ACS Columbus-Dayton Sections Executive / Chair
Sunday morning of Spring ACS Meeting (usually late March) Pick up CINF Luncheon Tickets to sell to members (note: tickets printed exceed max. number submitted in room reservation request by Chair). ACS Headquarters Office at Conference CINF Chair ACS Executive / Chair
Sunday of Spring ACS Meeting (usually late March) Committee on Meetings & Expositions Open Meeting ACS CINF Program Chair ACS Executive / Chair
Sunday of Spring ACS Meeting (usually late March) Committee on Divisional Activities Open Meeting ACS CINF Officers? ACS Executive / Chair
Monday of Spring ACS Meeting (usually late March) Newsletter Editor's Workshop ACS CINF Editors ACS Executive / Chair
Monday of Spring ACS Meeting (usually late March) CINF Business Meeting CINF Chair CINF Members CINF Membership / Chair
Tuesday of Spring ACS Meeting (usually late March) CINF Luncheon. Give CINF Meritorious Award winner(s) plaque and pin to CINF Past-Chair CINF Chair CINF Past-Chair CINF Executive / Chair
Tuesday evening of Spring ACS Meeting (usually late March) CINF Reception (Optional) CINF Chair CINF Members CINF Executive / Chair
Wednesday of Spring ACS Meeting (usually late March) Meetings & Expositions and Program Chair's Luncheon ACS CINF Program Chair ACS Executive / Chair
5 months prior to Fall Conference Assistant Chair Programs committee provides treasurer with lists of organizers CINF Program Assistant Chair CINF Treasurer CINF Program / Assistant Chair
At the Spring Conference Treasurer provides contact information to ACS Department of Meetings & Exposition Services in case of problems with guest registrations CINF Treasurer ACS Department of Meetings CINF Executive / Treasurer
Sunday evening of Spring ACS Meeting (usually late March) CINF Welcoming Reception CINF Chair CINF Members CINF Executive / Chair
Usually late March or early April Spring National ACS Meeting ACS ACS Members ACS Program / Chair
Late February or early March Final program for Spring ACS Meeting published in C&EN ACS ACS Members ACS Program / Chair
March 1st Deadline for receipt of nominations, CINF Meritorious Award - in the year the award is to be made CINF Members CINF Awards Chair CINF Awards / Chair
March 15th Forms submitted to IRS on award income earned to non-resident aliens during previous calendar year CINF Treasurer Internal Revenue Service CINF Executive / Treasurer
March 15th CINF Division Annual Report from Previous Calendar Year due to ACS Headquarters CINF Secreatry ACS Office of Divisional Activities CINF Executive / Secretary

April (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
Early April Room Reservations for Committee Meetings and Social Events at Fall ACS Meeting CINF Chair ACS ACS Executive / Chair
Fall ACS National Meeting Deadline for receipt of applications (submission of abstracts), Company-sponsored CINF Scholarships - Closing of OASYS of an ACS National Meeting (short abstract) and one month after closure of OASYS (long abstract)        
3rd week in April Abstracts for Fall ACS Meeting due (OASys public close date) CINF Speakers for Fall ACS Meeting CINF Symposia Chairs & OaSys ACS Program/
April 1st Nominations for Chair-Elect (for following calendar year), Treasurer or Secretary (for following two calendar years, positions elected in alternate years), Councilor and Alternate Councilor (for following three calendar years) CINF Nomination Committee of CINF Members? CINF Nominations Chair CINF Nominating / Chair
April 7th Reports due from Symposia Chairs for sessions receiving an ACS Corporation Associates Grant CINF Symposia Chairs CINF Chair-Elect CINF (same every year) /
April 15th Call for applications, Company-sponsored CINF Scholarships - for Fall ACS National Meeting        
April 15th ACS Corporation Associates Proposals due for Fall ACS Meeting CINF Symposia Chairs CINF Chair-Elect CINF Executive / Chair-Elect
April 15th Submit Final Reports to ACS Corporation Associates for grants awarded for Spring ACS Meeting CINF Chair-Elect ACS Corporation Associates ACS Corp. Associates Executive / Chair-Elect
April 15th Nominees' Biographical Information and Statement due CINF Nominations Chair CINF Secretary CINF Nominating / Chair

May (top)

Due Date Event Due from Due to Deadline set by

Accountable Committee / Role

May Fall Symposia Highlights due CINF Program Chair ACS Meetings Office ACS Program / Chair
2nd week in May Fall ACS Meeting Preliminary Program due CINF Program Chair ACS ACS Program / Chair
Mid-May Mar/Apr Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair
4th week in May Fall ACS Meeting Final Program due CINF Program Chair ACS ACS Program / Chair
Spring ACS National Meeting Division Luncheon Distribution of press release, Company-sponsored CINF Scholarships - four weeks after the ACS National Meeting at which the scholarships were awarded        
On or before May 1st ACS Corporation Associates Grant Requests due for Fall ACS Meeting CINF Chair-Elect ACS Corporation Associates ACS Corp. Associates Executive / Chair-Elect
May 15th Distribution of press release, CINF Meritorious Award - in the year the award is made     CINF Awards / Chair
May 15th, tentative Award Presentation, Lucille Wert Scholarship - TBA: Regional or National ACS Meeting in the year following the Spring ACS National Meeting     CINF Awards / Chair
May 15th Distribution of press release, Lucille Wert Scholarship Award - in the year the award is made     CINF Awards / Chair
May 15th Federal Income Tax Return submitted by Treasurer CINF Treasurer Internal Revenue Service IRS Executive / Treasurer
May 31st Order CINF Meritorious Award Plaque for presentation at the Fall ACS Meeting - in the year the award is to be made CINF Awards Chair   CINF Awards / Chair
May 31st Order Meritorious Award Plaque - in the year the award is made     CINF Awards / Chair
May 31st Order Herman Skolnik Award Plaque - in the year the award is to be made CINF Awards Chair   CINF Awards / Chair

June (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
June Find CINF Luncheon Speaker for Fall ACS Meeting CINF Chair CINF Chair CINF Executive / Chair
June (2nd week) Future Program Announcements CINF Program Chair ACS Meetings Office ACS Program / Chair
June (2nd week) Finalize fundraising to support CINF Social Events at Fall ACS Meeting CINF Chair-Elect CINF Chair CINF Executive / Chair-Elect
2 months prior to Fall Conference Treasurer contacts organizers and announce available of travel funds and deadlines for registration. CINF Treasurer   CINF Executive / Treasurer
Late June Deadline for Receipt of Menu Selection to ACS CINF Chair ACS Meeting Planner ACS Executive / Chair
June 1st Deadline for receipt of nominations, Herman Skolnik Award - in the year preceding the year the award is to be made CINF Awards Chair   CINF Awards / Chair
June 1st Election Ballots mailed to CINF Members and Affiliates CINF Secretary CINF Members & Affiliates CINF Teller / Chair
Mid-June Preliminary Fall ACS Program published in C&EN and on the web ACS ACS Members ACS Program / Chair

July (top)

Due Date Event Due from Due to Deadline set by Accountable  Committee / Role
Fall ACS National Meeting Herman Skolnik Award Presentation CINF Awards Chair   CINF Awards / Chair
Early July San Diego Call for Papers and Meetings Calendar Published in C&EN and on the web ACS CINF Program Committee ACS Program / Chair
3 weeks before Fall ACS Meeting CINF Functionaries submit reports for Fall ACS Meeting CINF Functionaries CINF Chair CINF Executive / Chair
2 weeks before Fall ACS Meeting Draft CINF Budget for following calendar year distributed CINF Chair-Elect CINF Functionaries CINF Executive / Chair
2 weeks before Fall ACS Meeting Executive Committee Meeting agenda for Fall ACS Meeting distributed CINF Chair CINF Functionaries CINF Executive / Chair
Late July Final Fall ACS program published in C&EN ACS ACS Members ACS Program / Chair
Late July Deadline for Final Meal Count(s/Guarantee(s) CINF Chair ACS Meeting Planner ACS Executive / Chair
Late July or Early August; every 2 years Teaching Chemical Information Workshop (at BCCE) CINF Education Chair ACS Members ACS Division of Chemical Education Education / Chair
Fall ACS National Meeting Selection of Company - sponsored CINF Scholarships - Six weeks before ACS National Meeting CINF + Company     Awards / Chair
Mid-July May / June Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair

August (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
August Committee Chairs/Members selected for following calendar year CINF Functionaries & CINF Committee Chairs CINF Chair & CINF Chair-Elect CINF Executive / Chair
Sunday of Fall ACS Meeting (usually late August) CINF Welcoming Reception CINF Chair CINF Members CINF Executive / Chair
Friday before start of Fall ACS Meeting CINF Planning Meeting at Fall ACS Meeting CINF Chair CINF Planning Committee Members CINF Executive / Chair
Saturday before start of Fall ACS Meeting (usually late August) CINF Executive and CINF Committee Meetings at the Fall Meeting CINF Functionaries & Committee Members CINF Functionaries & Committee Members CINF Executive / Treasurer
Saturday before start of Fall ACS Meeting (usually late August) Committee on Divisional Activities -- Subcommittee Meetings ACS CINF Participants ACS Executive / Chair
Saturday before start of Fall ACS Meeting (usually late August) Divisional Officer's Caucus ACS Office of Divisional Activities CINF Officers ACS Executive / Chair
Saturday before start of Fall ACS Meeting (usually late August) Divisional Officer's Group Reception/Dinner (DOG Dinner) ACS Office of Divisional Activities CINF Officers ACS Executive / Chair
Sunday-Thursday; usually held late August Fall National ACS Meeting ACS ACS Members ACS Executive / Chair
Sunday morning of Fall ACS Meeting (usually late August) Pick up CINF Luncheon Tickets to sell to members (note: tickets printed exceed max. number submitted in room reservation request by Chair). ACS Headquarters Office at Conference CINF Chair ACS Executive / Chair
Sunday of Fall ACS Meeting (usually late August) Committee on Meetings & Expositions Open Meeting ACS CINF Program Chair ACS Executive / Chair
Sunday of Fall ACS Meeting (usually late August) Teaching Chemical Information Workshop (at Fall ACS Meeting) CINF Education Chair ACS Members CINF Education / Chair
Fall ACS National Meeting Division Luncheon Presentation of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting        
Monday of Fall ACS Meeting (usually late August) Newsletter Editor's Workshop ACS CINF Editors ACS Executive / Chair
Monday of Fall ACS Meeting (usually late August) End CINF Luncheon Ticket Sales at Noon; Submit Final Headcount to ACS Headquarters Station so that reservation can be revised as needed with restaurant serving lunch CINF Members CINF Chair CINF Executive / Chair
Monday of Fall ACS Meeting (usually late August) CINF Business Meeting CINF Chair CINF Members CINF Executive / Chair
Tuesday of Fall ACS Meeting (usually late August) CINF Luncheon. Give Skolnik Award winner & CINF Meritorious Award winner(s) plaques CINF Chair CINF Past-Chair CINF Executive / Chair
Tuesday evening of Fall ACS Meeting (usually late August) CINF Skolnik Reception CINF Chair CINF Members CINF Executive / Chair
Wednesday of Fall ACS Meeting (usually late August) Meetings & Expositions and Program Chair's Luncheon ACS CINF Program Chair ACS Executive / Chair
Wednesday of Fall ACS Meeting (usually late August) ACS Council Meeting CINF Councilors CINF ACS /Councilor
1 week prior to Fall Conference Treasurer provides list of division sponsored registration for Programs, CINF Chair and ACS Department of Meetings & Exposition Services CINF Treasurer CINF Chair CINF Executive / Treasurer
Fall ACS National Meeting Selection of Herman Skolnik Award Recipient - Fall ACS National Meeting of the year preceding the year the award is to be made CINF Awards Chair   CINF Awards / Chair
Divisional luncheon at the Fall ACS National Meeting CINF Meritorious Award Presentation - in the year the award is made     CINF Awards / Chair
Sunday of Fall ACS Meeting (usually late August) Committee on Divisional Activities Open Meeting ACS CINF Officers? ACS Executive / Chair
At the Fall Conference Treasurer provides contact information to ACS Department of Meetings & Exposition Services in case of problems with guest registrations CINF Treasurer ACS Department of Meetings CINF Executive / Treasurer
August 7th Election Ballots due to Teller CINF Members and Affiliates CINF Teller CINF Teller / Chair
Mid-August Division dues checks mailed to Treasurer ACS CINF Treasurer ACS Executive / Chair

September (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
5 months prior to Spring Conference Assistant Chair Programs committee provides treasurer with lists of organizers CINF Program Assistant Chair CINF Treasurer CINF Program / Assistant Chair
September Applications invited for CSA Trust Grant for upcoming year. Deadline for submittals: 3rd week of Oct. Successful applicants notified by mid-Dec.   CSA Trust Grant Committee Chair    
September 1st Reports due from Symposia Chairs for sessions receiving an ACS Corporation Associates Grant CINF Symposia Chairs CINF Chair-Elect CINF Executive / Chair-Elect
Mid-September July/Aug Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair
September 15th Submit Final Reports to ACS Corporation Associates for grants awarded for Fall ACS Meeting CINF Chair-Elect ACS Corporation Associates ACS Corp. Associates Executive / Chair-Elect
September 30th Call for Nominations, Herman Skolnik Award - 2 years preceding the year the award is to be made CINF Awards Chair   CINF Awards / Chair

October (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
October Program Planning & Coordination Conference (P2C2) ACS CINF Program Chair ACS Program / Chair
3rd week of October Deadline for submittals: CSA Trust Grant for upcoming year.   CSA Trust Grant Committee Chair    
Fall ACS National Meeting Division Luncheon Distribution of press release, Company-sponsored CINF Scholarships - four weeks after the ACS National Meeting at which the scholarships were awarded        
October 15th Call for applications, Company-sponsored CINF Scholarships - for Spring ACS National Meeting        
October 15th Distribution of press release, Herman Skolnik Award - in the year preceding the year the award is to be made CINF Awards Chair   CINF Awards / Chair

November (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
November Division Annual Report packets mailed to Secretaries and Treasurers ACS CINF Secretary & Treasurer ACS Executive / Chair
November Label Package Plan Order Due CINF Secretary ACS ACS Executive / Chair
1st week of November Abstracts due for Spring ACS Meeting (OASys public close date) CINF Speakers CINF Symposia Chairs & OASys ACS (same every year)/
Early November? Room Reservations for Committee Meetings and Social Events at Spring ACS Meeting CINF Chair ACS ACS Executive / Chair
1st week in November Contact potential organizations for upcoming year's fundraising (budgets often set in late year for next year) CINF Chair-Elect CINF Chair CINF Executive / Chair-Elect
4th week in November Preliminary Program information due CINF Program Chair ACS Meetings Office ACS Program / Chair
November 1st Call for applications, Lucille Wert Scholarship Award - in the year preceding the year the award is to be made CINF Awards Chair   CINF Awards / Chair
November15th ACS Corporation Associates Proposals due for Spring ACS Meeting CINF Symposia Chairs CINF Chair-Elect CINF Executive / Chair-Elect
Mid-November Sept/Oct Rosters Mailed to Divisions ACS Membership CINF Membership Committee ACS Membership / Chair

December (top)

Due Date Event Due from Due to Deadline set by Accountable Committee / Role
Early December CINF Symposia highlights due for Spring ACS Meeting CINF Symposia Chairs CINF Program Chair ACS Program / Chair
Early December ACS Corporation Associates Grant Requests due for Spring ACS Meeting CINF Chair-Elect ACS Corporation Associates ACS Corp. Associates Executive / Chair-Elect
2nd week of December Final Program deadline CINF Program Chair ACS Meetings Office ACS Program Chair /
Late December Spring ACS Meeting Preliminary Program due CINF Program Chair ACS ACS Program / Chair
Mid-December every ? years Pacifichem Meeting CINF Program Chair CINF Program Chair ACS Executive / Chair
December 31st Call for nominations, Meritorious Award - in the year preceding the year the award is to be made        

 

 

 

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