#222 - Draft Minutes

ACS Division of Chemical Information
Executive Committee Meeting
McCormick Place
Room S404D
Chicago, IL
Saturday, August 27, 2001  1:07 PM to 5:07 PM

Chair Andrea Twiss-Brooks called the Executive Committee to order at 1:07pm. Those present for all or part of the meeting are as follows. Asterisk designates voting member. Committee reports and informational materials had been sent to the Executive Committee by Twiss-Brooks prior to the meeting.  Handouts and agendas were available during the meeting.

Andrew Berks*
Ann Bolek*
Graham Douglas
Gunther Grethe
Chuck Huber
Maggie Johnson*
Svetlana Korolev
Bonnie Lawlor*
Margaret Matthews*
Michael O’Hara*
Kitty Porter
Bruce Slutsky
Robert Snyder*
William Town *
Andrea Twiss-Brooks*
Gary Wiggins*
Joanne Witiak*

I. ACS Office of Legislative and Government Affairs (Tamar Namaroff)

Namaroff explained the ACS viewpoint on the government’s role in providing scientific and technical information.  A statement was available at the meeting.and is available on the ACS website.  The points she emphasized were as follows:

a. Information that the government produces isn’t well disseminated.  

b. The government is getting into areas that non-profit and for-profit organizations are already in.   If the government enters ACS won’t be able to do what it does.

c. Government distribution would mean government control.

d. What are the long term effects?  

e. ACS is trying to find a productive role for government.  

Berks stated that what is driving this is the need to get low cost information to education and small businesses.  He suggested grants to universities and small companies.  Lawlor applauded ACS’s efforts and noted that the government can even keep NTIS open.  Quality of information would go down.  Twiss-Brooks expressed serious doubts about long term viability of the data bases.  There is a history of broken promises.  Wiggins seconded our bad experiences with NTIS.  He thinks that ACS specifically needs to mention PubScience in the document.

II. Proposed Laboratory Automation Division – Mark Hayward

A representative of the proposed Laboratory Automation Division, Mark Hayward, spoke about the proposed new division. He gave a brief overview of the proposed division including programming proposals and membership. The proposed division is based on the LRIG (Laboratory Robotics Interest Group), a New Jersey based group with 6000 members. Most LRIG members have a BA or BS in biochemistry, biology, or electrical engineering.  The degree and/or experience would qualify them for membership in ACS.   80% are not currently members of ACS.  

There was discussion of overlap with CINF interests in programming. Several committee members felt that the many of the programming ideas of the proposed division overlap with established CINF and COMP programming. Hayward agreed in part but replied that there were areas that were not being addressed.

There was also concern on the committee that no one from the proposed division or LRIG has been in contact with CINF or COMP about programming. A suggestion was made that they consider being a sub-division of CINF for a few years.  Hayward said they tried that with ANYL and that it didn't work with them.  He emphasized that they wanted cooperation with other divisions including CINF but that they wanted to be in independent division.  He then left the CINF meeting.

After further discussion, Witiak moved that CINF vote not to support their proposal.  Johnson seconded.  There were 10 votes not to support the proposed Laboratory Automation Division and 2 abstentions.  Berks, Twiss-Brooks, and Lawlor will draft our comments for DAC.

II. Review and Approval of Minutes from March 2001 Executive Committee Meeting in Chicago.                                                        

Berks moved the minutes be accepted as written.  Town seconded.  The motion carried unanimously.  

III. Treasurer’s Report
The executive committee received a spreadsheet with year to date figures.  We are in the red by $2100.  There are problems with the bills from the spring meeting.  Pacifichem billed us incorrectly.  We get dues payments twice a year.  After discussion it was agreed that Matthews certainly has the situation under control.  

IV. Councilor’s Report
The Councilor’s report was sent by Lawlor.  The Petition to increase the size of standing committees passed.  There was an urgent request to increase all committees.  CINF Executive Committee first had to vote if we thought it was urgent.  Johnson moved we vote it was not urgent.  Witiak seconded.  The vote was unanimous.  If the issue does come to a vote Johnson moved that we vote No.  Town seconded.  The vote was unanimously in favor of just saying NO.  Lawlor then asked for a vote to support the change in meeting registration categories and payments.  Town seconded her motion.  The vote was a unanimous yes.  The petition to clarify requirements for membership was addressed.  Witiak moved we accept the petition.  Lawlor seconded.  The vote was unanimous in acceptance.

V. Committee and Functionary Reports  

ACS Web Portal Project
This was discussed by the Publications Committee as well as Membership.  Lee, Twiss-Brooks, and Baysinger will attend the ACS discussion on this.  None of the projects we’re involved in are operating yet.  

This report was sent my email.  The new Skolnik Award page is up.  

Awards Committee
Chair Witiak’s report is on the web.  The Lucille Wert Award winner is Phillip Edwards of the University of Michigan.  The winner of the Skolnik Award is yet to be decided.  Grethe’s picture as winner of the Skolnik Award was in C&E News.   Witiak encourages members to submit nominations for Meritorious Service Awards.  Town will serve as assistant chair of the Awards Committee.  Grethe also volunteered to serve on the committee.  Witiak will review the committee’s procedures manual and send Twiss-Brooks changes.  

Grethe reported that the San Diego symposium went well.  Attendance was good.  The next meeting is in Boston.  The theme is green chemistry.  The 2003 BETC symposium will be in New Orleans.  It’s titled “Biochemistry in the Service of Health.”  CINF will have two half-day sessions.  The 2004 meeting will be in Philadelphia.  There was a request for a motion to support the 2003 meeting.  Town so moved and Wiggins seconded.  The motion was approved unanimously.  

Twiss-Brooks reported that there was no report.  The committee is in need of an assistant chair and some members.  The committee is doing a careers symposium this meeting.

Constitution and By-laws
ACS is still looking at our change in student dues.  It should be on the next ballot.  The Executive Committee would like to thank Robert  Stobaugh for his valiant service as Chair for many years.  Twiss-Brooks is the incoming Chair.

Kitty Porter, chair, reported that the Education Committee report had been emailed to the Executive Committee.    The Committee is doing the Chemical Information at this meeting and at a regional meeting.  It was also offered at BCCE at Michigan and the SE Regional meeting in Charleston.  Rob McFarland will spearhead and effort to update and make it more flexible.  Will try to set up a web teaching system that is password protected so students can’t get the answers to our problem sets.   The Education Committee will do one session a year at ACS.  They are also planning a roundtable on teaching chemical information at Boston.  

Ann Bolek, Membership Committee Chair, reported that current membership was 1495 and going up.  Bolek is working with Wiggins to get a list of new CHEMINF-L members so she can send them membership materials.  New CINF members get a packet of information.  Silvia Lee is working on an electronic version of the Membership Directory with ACS.  There will be no paper version.  Twiss-Brooks, Johnson, and Bolek volunteered to be a Task Force on the Membership Survey.  

Teller Ann Bolek reported the election results here.  Chuck Huber is the incoming Chair-Elect of CINF and Susan Cardinal is the incoming Secretary.  

Chair Robert Snyder reported that CINF has 14 half day sessions in Chicago.  One speaker cancelled a Wednesday session.  We do not have the final attendance for NCIS in June but he believes that it was near 50 which puts us at the break even point.  Twiss-Brooks will distribute the financials for NCIS when we receive them.  The future of NCIS will be discussed – perhaps at winter meeting.  The web site has a lot of information on what happened at NCIS.  They are working on programming at regional meetings.  ACS meetings are programmed through 2003.

CIB had a color page printed last time.  This issued are saved as PDF for archives and on the Web (password protected.)  CIB needs a subscription manager.  Barb Hurwitz volunteered to do it.  Graham Douglas will solicit new subscribers.  CIN-Enews has a September 15th deadline.  The salary survey is ready for Carr and Baysiner to proof.  Patricia (O’Neil) Kirwood, survey coordinator, has 8 commitments to purchase.   Billing details need to be worked out with O’Neil.  A grand thank you will be sent to her.  

Strategic Planning
The strategic planning group met on Friday night when they had time to brainstorm and discuss.  Lawlor said we really need to do some long range planning.  

Fund Raising
Berks reported that ChemWeb is paying for the welcoming reception and MDL is paying for the Skolnik.  He will be working with sponsors for the technical programs.  

SLA Liaison
The Tri-Society Symposium is this year.  Dana Roth will handle the paperwork.  

VI. New Business
Budget 2002
Berks answered a few questions regarding the location of items in the budget.  Johnson moved the budget be accepted and Witiak seconded.  The motion carried unanimously.

Letters from ACS/CINF to outgoing committee members

It was moved that the outgoing Chair of CINF will send thank you letters to outgoing committee chairs by Town.  Witiak seconded.  The motion carried unanimously.

Annual Report from DAC

Our weaknesses were no membership survey and a dearth of regional programming.

Fundraising Committee Proposal
Berks handed out as draft proposal on CINF fundraising efforts.  Grethe thought the tiered plan should run by calendar year.  Town thought the levels were too close together and should be $20,000, $10,000, and $5,000.  He so moved and Bolek seconded.  The change was unanimously accepted.  Witiak moved to create a fund raising committee to raise funds for the division.  Town seconded.  The motion carried unanimously.  Twiss-Brooks will make sure we can do this within our by-laws.  

Skolnik Award Proposal
Grethe stated that the Skolnik Award could be moved to ACS national award status.  He is very sure we would have a sponsor.   We would demand that we keep the Skolnik name.  An official request to the ACS Awards Committee must be made.  The donor donates $12,000 per year.  The winner gets $5000 and the remainder goes to ACS overhead.  If we do this we give up control of the selection process.  As an ACS national award there would be extra expense for our reception as well as a national reception.  What if the sponsor decides not to support after the first five-year commitment?  Grethe will take our questions to Micheal Shea.  

Witiak moved and Johnson seconded that the Executive Committee adjourn. The motion passed unanimously. The Executive Committee adjourned at 5:07.

Respectfully submitted,
Maggie Johnson
Secretary, ACS Division of Chemical Information
Voice 859-257-5954
Fax 859-257-4074
E-mail mjohnson@ uky.edu

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